1. Data Controller

The RoboCons project is coordinated by IKERLAN S. Coop. and is responsible for the processing of personal data collected through this website.

Contact: Contact Us

Address: IKERLAN Technology Centre, Pº J.M. Arizmendiarrieta, 2, 20500 Arrasate-Mondragón, Spain

2. Data We Collect

We may collect and process the following categories of personal data:

• Identification data: name, email address, phone number, organization.
• Technical data: IP address, browser type, device information, cookies.
• Communications: messages sent through contact forms or email.

3. Purpose of Processing

Your personal data is processed for the following purposes:

• To respond to inquiries, collaboration requests, and media or partnership proposals.
• To send project newsletters and event invitations (only with explicit consent).
• To improve website content and user experience based on aggregated usage data.
• To comply with reporting and dissemination obligations under Horizon Europe Grant Agreement No 101235566.

4. Legal Basis

The processing of your personal data is based on:

• Consent: You have given clear consent for us to process your data for specific purposes.
• Contractual necessity: Processing is necessary for the performance of a contract or for taking pre-contractual steps.
• Legal obligation: Processing is necessary to comply with EU and national legal obligations.
• Legitimate interest: Processing is necessary for the legitimate interests pursued by RoboCons, such as communication and dissemination of project outcomes.

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. Generally, we retain data for up to 5 years after the end of the project for auditing and dissemination purposes, unless a longer retention period is required by law.

6. Data Sharing

We do not sell your personal data. However, we may share your data with:

• Project partners: within the RoboCons consortium for reporting and coordination purposes.
• Service providers: trusted third-party services that help us operate the website and deliver communications.
• EU institutions: for mandatory reporting to the European Commission and CINEA.

7. Your Rights (GDPR)

Under the GDPR, you have the following rights regarding your personal data:

• Right of access: You can request a copy of the data we hold about you.
• Right to rectification: You can correct inaccurate or incomplete data.
• Right to erasure: You can request deletion of your data (subject to legal obligations).
• Right to restriction: You can request restriction of processing in certain circumstances.
• Right to data portability: You can request transfer of your data to another controller.
• Right to object: You can object to processing based on legitimate interests.
• Right to withdraw consent: You can withdraw consent at any time.

To exercise these rights, please contact us.

8. Cookies

This website uses essential cookies for functionality and analytics. You can manage cookie preferences through your browser settings. For more information, please see our Cookie Policy.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. All data is stored on secure servers within the European Economic Area (EEA).

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.